2021 Facilitator Information

Thank you for your interest in the Elohee Center! We are happy to assist you in exploring how Elohee is an ideal venue for your upcoming retreat. Please see the detailed information on our center below. We would love to set-up a call, Google Hangout, or a tour so that we can answer any questions, discuss your retreat, or for you to experience the beauty of Elohee for yourself. We would love to meet you. We hope to welcome you and your group to Elohee soon!

Availability Calendar

Please review available dates for 2020 by clicking on this link – Availability Calendar.

Calendar Key:
Bald Mountain Center Exclusive – Mandala Hall & Forest Studio are booked.
Elohee Exclusive – Mandala Hall, Forest Studio, and Thanksgiving House are booked.

Elohee Tours

We would love to have you tour Elohee.  Please call 770-316-9195 x 702 or email info@elohee.org to schedule.

 

Spaces & Pricing

Elohee consists of two separate retreat facilities:

  • Bald Mountain Center is located at the top of Bald Mountain and offers panoramic 360- degree views of the surrounding Blue Ridge Mountains. Capacity is 50 guests.
  • Thanksgiving House is located next to a 100-ft. waterfall and is about a ten-minute walk from Bald Mountain. Capacity is 12 guests.

 

Bald Mountain Center

Aside from offering panoramic mountain views, Bald Mountain Retreat Center offers 7 cottages for lodging, 2 meeting spaces, a communal tea house, gift shoppe and spa, along with numerous natural amenities.

Meeting Spaces: Mandala Hall and the Forest Studio are available for any retreat activities at Bald Mountain Center. Please view capacity and rental rates below. Fridays and Saturdays are considered weekend days for booking purposes. Weekdays run Sunday through Thursday. The selection of your desired space must be made in advance. Facilitators have exclusive use of the space they choose.


Mandala Hall
is a 1,500- square foot room with 180-degree mountain views.

  • Yoga capacity is 40 participants: meditation capacity is 50 participants.
  • Rental price is $175 per weekend night and $125 per weekday night
  • There is a 20-participant minimum to reserve Mandala Hall on weekends.
  • If 20-participant weekend minimum is not obtained, Elohee will keep $1000 deposit.
  • (4) Cottages are reserved for booking with use of Mandala Hall.


Forest Studio 
is a 600-square foot room with forest views and the sound of the nearby waterfall.

  • Yoga capacity is 20 participants: meditation capacity is 25 participants.
  • Rental Price $0.
  • (3) Cottages are reserved for booking with use of Forest Studio.


Cottages:
Elohee has 7 cottages with 6 rooms in each cottage. Sheets, towels, and bath amenities (soap, shampoo, and conditioner) are provided for all rooms. ADA rooms are available. A room block will be provided upon booking. Each cottage contains the following:

  • Single occupancy: 4 single rooms with 1 twin bed and a shared bathroom
  • Single or double occupancy: 1 room with 1 king bed and a private bathroom
  • Single or double occupancy: 1 room with 2 twin beds and a private bathroom

 

Room Blocks:

Mandala Hall Room Block – 4 cottages are reserved with Mandala Hall meeting space.

      • 4 rooms with one king bed and private bath (single or double occupancy)
      • 4 rooms with two twin beds and private bath (single or double occupancy)
      • 16 rooms with one twin bed and shared bath (single occupancy)


Forest Studio Room Block –  
3 cottages are reserved with Forest Studio meeting space.

      • 3 rooms with one king bed and private bath (single or double occupancy)
      • 3 rooms with two twin beds and private bath (single or double occupancy)
      • 12 rooms with one twin bed and shared bath (single occupancy)

 

Room and Board Rates:  Rates are per night and include lodging, 15% hospitality tax, Georgia’s $5/room/night Hotel-Motel Fee, meals (dinner, breakfast, and lunch), and grounds use fee.

 


Weekend Night (Friday & Saturday nights):

Room Type Room Rate Tax – 15% + GA $5/night Meals – dinner, breakfast, lunch Grounds Fee Total
Private room with 1 twin bed & shared bath $95 $19.25 $65 $15 $194.25
Private room/private bath – double occupancy/per person $95 $19.25 $65 $15 $194.25
Private room/private bath -single occupancy $190 $33.50 $65 $15 $303.50


Weekday Night (Sunday – Thursday nights):

Room Type Room Rate Tax – 15% + GA $5/night Meals – dinner, breakfast, lunch Grounds Fee Total
Private room with 1 twin bed & shared bath $85 $17.75 $65 $15 $182.75
Private room/private bath – double occupancy/per person $85 $17.75 $65 $15 $182.75
Private room/private bath – single occupancy $170 $30.50 $65 $15 $280.50

                           
*Consultation space is available.  Please contact us to discuss.


Camping
: Primitive tent sites are available upon request and pre-qualification.  We provide the site only. Electricity and water are not provided.  Fires are not permitted. The camper needs to bring a tent and all other gear necessary to set up the campsite.  A shared bath is nearby containing a shower with bath amenities.  No towels are provided.

Camping Room Rate Tax – 15% Meals – dinner, breakfast, lunch Grounds Fee Total
Weekend Night $20 $3.00 $65 $15 $103
Weekday Night $15 $2.25 $65 $15 $97.25


Shared Spaces:


Natural Amenities:


Booking Information

A two-night minimum stay is required for all retreats. There is a six-participant minimum requirement to hold a retreat.

Facilitator Deposit / Cancellation Policy

Standard Deposit for Mandala Hall & Forest Studio Spaces

  • A deposit of $1,000 will secure your retreat date and must be submitted with your signed contract. If Elohee is taking reservations a W-9 form is required with deposit and contract.
    • $250 of the $1000 deposit is nonrefundable if the retreat is cancelled greater than 120 days prior to your retreat start date.
    • Entire $1000 deposit is nonrefundable if the retreat is cancelled less than 120 days prior to your retreat start date.
    • Deposit will be refunded upon completion of retreat, applied toward your retreat fees, or rolled over as a deposit towards your next retreat.
    • If the 20-participant Mandala Hall weekend minimum is not obtained, Elohee will keep the $1000 deposit.

 

Bald Mountain Exclusivity – 30 participant- minimum requirement

  • Exclusive use of Bald Mountain spaces is a $2000 deposit.
  • 30 participant- minimum needs to be met to have the full $2000 deposit refunded, applied to retreat fees, or rolled over as a deposit to your next retreat.
    • If the 30 participant- minimum is not met, Elohee will keep a $1000 of the $2000 deposit.
  • $500 of the $2000 deposit is nonrefundable if the retreat is cancelled greater than 120 days prior to your retreat start date.
  • Entire $2000 deposit is nonrefundable if the retreat is cancelled less than 120 days prior to your retreat start date.

 

*Signed contract and full deposit must be received within 15 days after the contract is sent.  If Elohee does not receive both the signed contract and full deposit within 15 days of the contract being sent, Elohee has the right to release the retreat dates. 

Federal or State Emergency:

If a Federal or State emergency is enacted that prevents your retreat from being held, Elohee will give the facilitator the option to reschedule their retreat within a 1-year time frame and their initial deposit will be moved over to the rescheduled retreat dates.  If the facilitator chooses not to reschedule within the year, but rather cancel their retreat entirely, Elohee will refund 50% of the initial deposit.

 Elohee Exclusive Use

  • Please inquire about Elohee Exclusive bookings which includes all of Bald Mountain and the Thanksgiving House by calling 770-316-9195 x 702 or by emailing info@elohee.org.

 

Reservations

Reservation Options – Either Elohee takes reservations or the Facilitator takes reservations.  Elohee does not have the option of the Facilitator collecting tuition and Elohee taking room reservations only.

If Elohee takes reservations:

  • Booking and payment for lodging and tuition is done directly through the Elohee.org website.
  • Course leaders set the tuition for their retreats which will be collected via web registration and paid to facilitator in full, less a 3.5% credit card processing fee one week after completion of the retreat.
  • A 40% deposit is required when a participant reserves through our website.
  • Elohee will promote your retreat on our website and on social media pages upon request.

     

 Participant cancellation policy:

    • Deposit of 40% of the total retreat fee is due upon booking. If cancellation is made more than 2 weeks in advance of arrival, the deposit is refundable, less a $100 cancellation fee.
    • The $100 cancellation fee goes to Elohee.
    • If cancellation is made less than 2 weeks, but more than 1 week in advance of arrival, the deposit is non-refundable and 40% of tuition goes to facilitator.
    • If cancellation is made less than 1 week in advance of arrival, registrant is responsible for payment of the entire retreat amount with no refund.

 

 If Facilitator takes reservations:

  • Elohee will provide the facilitator with a room block for taking reservations. Room blocks are dependent on meeting space and expected number of participants.
  • Elohee will promote your retreat on our website and on social media pages upon request.
  • Elohee will inquire about retreat participant bookings approximately every 30 days.
  • 2 weeks prior to retreat:
    • $4000 is due on Mandala Hall contracts.
    • $2000 is due on Forest Studio contracts.
    • A final invoice, including any last-minute charges, will be provided upon departure in your closing meeting. Elohee accepts checks or credit cards.  Credit card payments will incur a 3.5% processing fee.
    • Participant Cancellation Policy:
    • Participant information is due 30 days prior to retreat start date.
    • If a participant cancels less than two weeks, but more than 1 week in advance of arrival 40% of total Elohee costs for that participant will be charged.
    • If a participant cancels less than one week before arrival, the full amount of Elohee costs for participant will be charged.


Perks for Facilitators

      • Free private room and board for facilitator and assistants are as follows:
      • < 9 paying participants, room and board is not included for Facilitator (0).
      • 10-19 paying retreat participants provides free room and board for facilitator only (1). If facilitator chooses to share a room with someone, there will be no additional room charge, but the person sharing will be charged for meals and grounds fees.
      • 20-29 paying retreat participants provide free room and board for Facilitator as well as one other facilitator/assistant (2).
      • 30-39 paying retreat participants provide free room and board for Facilitator and two other Facilitators/Assistants (3).
      • ≥ 40 paying participants provide free room and board for facilitator and three other facilitators/assistants (4).

 

Meals: Meals are made with plenty of seasonal vegetables and fruit and served buffet style. Chicken, turkey, or seafood may be included with some meals while vegetarian options are always available. Vegan, gluten-free, and dairy-free options are available upon request.

      • Meal service is provided from arrival day dinner through departure day lunch.
      • 24-hour tea service is included.
      • Elohee provides an honor system snack bar.
      • Please contact us if an exception on meal time is needed.

Breakfast -Price $15
Time 8-9AM

Lunch- Price $24
Time Noon -1PM

Dinner -Price $26
Time 6-7PM

Additional Services

      • Massage therapy is offered onsite by licensed professional massage therapists if booked no later than two weeks before the massage date desired. Reiki treatments are also available. Charges are as follows:

Massage Lengths and  Prices
60 minutes $90
90 minutes $120

      • Private Fire Service at the Bald Mountain Fire Ring: $75 per fire. 7PM or 8:45PM slots of 1.5 hours each are available and are reserved on a first come, first served basis. Please note quiet time begins at 10:30PM
      • Yoga classes are available for $100 per class. Classes last up to 75 minutes.
      • Guide Nature Hikes are available for $75 per hike lasting up to 2 hours.


Additional Information:

      • Arrival and Departure: Check-in is from 3-4PM.  For check out, guests must have bags packed by 10AM so the cleaning service may begin cleaning at noon. Lunch is served noon to 1PM.  Guests must vacate the property by 2PM.
      • Alcohol Policy: Elohee is an alcohol-free facility.
      • Adult Retreat Facility: Elohee is an adult retreat facility for people 18 and older. Please inquire about any possible exceptions.
      • Internet Access: There is no internet access at the Bald Mountain Center. You will need to bring your own hotspot if you wish to connect to the internet, or a hotspot may be rented for $125 per day. Cell phone service for Verizon, AT&T, and Sprint is excellent.
      • Quiet Time: In respect of other Elohee guests and surrounding neighbors quiet time begins at 10:30PM.
      • Professional Liability Insurance: Professional liability insurance is required for every facilitator. Proof of insurance must be submitted at least three weeks prior to retreat.
      • Notification Policy/ Retreat Coordination Policy: Retreat schedule, dietary restrictions, prop requests, and room bookings (if applicable) are required one month prior to the start of your event in the Elohee provided format for planning purposes – updating as needed for additional registrants in the format Elohee provides. Failure to submit information requested one month prior to retreat start date will result in a $250 Administration Fee applied to the invoice.
      • Room/Prop Set-Up and Breakdown: Facilitator is responsible for room/prop set-up and breakdown.

 

Thanksgiving House

      • A two-night minimum stay is required for all retreats. There is a six-participant minimum requirement to hold a retreat.

 

The Thanksgiving House is available for group rental. It is situated next to a 100-foot waterfall and is about a 10-minute walk from Bald Mountain. It has 6 bedrooms, 4 bathrooms, 2 indoor fireplaces, 1 outdoor fireplace, and a meeting/yoga/meditation space that comfortably fits 10-13 people. Please see a description of the Thanksgiving House below:

Please note that all bedrooms share a bathroom except for the master.

Ground Floor
 Living and dining areas
 Full bath
 Large stone fireplace
 Laundry room
 Outside patio with fireplace, dining area, beautiful sight and sound of our 100-foot waterfall

Second Floor
 Master with king bed, private bath, and waterfall view
 Queen bed with a waterfall view and access to the upper patio (shared bath)
 Double bed + twin bed (shared bath)
 Large stone fireplace in sitting area

Third Floor
 3 twin beds with waterfall view (shared bath)
 2 twin beds with waterfall view (shared bath)
 Queen bed (shared bath)
 Yoga/meditation/meeting room

Participants staying at the Thanksgiving House have use of all 3 miles of Elohee hiking trails, natural pond, spa facilitates, and gift shoppe.

Thanksgiving House Pricing

Facilitator Information:  The cost for rental of the house is $725 per night plus a 15% lodging tax totaling $833.75.  The facilitator rents the facility and takes reservations.  Elohee will promote the retreat on our website and on social media pages upon request. *Meal costs and the grounds fee will not be charged for one facilitator. 

 Grounds Fee: Elohee charges a $15 grounds fee per guest per day.

 Meals:  Meals are made with plenty of seasonal vegetables and fruit and served buffet style. Chicken, turkey, or seafood may be included with some meals while vegetarian options are always available. Vegan, gluten-free, and dairy-free options are available upon request.

      • Meal service is provided from arrival day dinner through departure day lunch for a cost of $65 per person per day.
      • Meal costs and grounds fee will not be charged for one facilitator.
      • 24-hour tea service is provided.
      • There is a 6-participant requirement for meal service.
      • Please see dining times below:

Breakfast Price $15
Time 8-9AM

Lunch Price $24
Time Noon-1PM

Dinner Price $26
Time 6-7PM

Fire Service:

      • Fire Package  – a fire package of $100 for a weekend retreat (Friday -Sunday) and $50 per additional day is available. Package includes both indoor and outdoor fires.
      • Outside fires at the Thanksgiving House are $25 per fire if package is not purchased.
      • Elohee does not provide inside fires during the summer or on days over 60 degrees at the Thanksgiving House.

Please see an example below of Elohee’s pricing for the Thanksgiving House:

 

Description   Cost Per Night 2 Night-minimum Cost
House Price $725.00 $1,450.00
State Tax 7% $50.75 $101.50
Local Tax 8% $58.00 $116.00
Total House Cost $833.75 $1,667.50
Price of Participants Price Per Participant / Per Night Price for 10 Participants /2- night stay
Meals $65.00 $1,300.00
Grounds Fee $15.00 $300.00
Total Meals & Grounds $80.00 $1,600.00
Fire Package   $100.00
Total House,  Participant Cost, & Fire Costs  $3,367.50


Facilitator Deposit/ Cancellation Policy

        • A deposit of $1,000 will secure your retreat date and must be submitted with your signed contract.
        • $250 of the $1000 deposit is non-refundable if the retreat is cancelled.
        • Entire deposit is non-refundable if the retreat is cancelled less than 120 days prior to your retreat start date.
        • Deposit will be refunded upon completion of retreat, applied toward your retreat fees, or rolled over as a deposit towards your next retreat.

 

Payments:

 The balance will be due upon departure in your closing meeting.
 Elohee accepts checks or credit cards. Credit card payment will incur a 3.5% processing fee.

Donations

Elohee Center is a 501(c)(3) Non-Profit Educational Corporation.  All donations are tax-deductible and will go towards retreat center enhancements, retreat operations, and scholarship programs.

Please feel free to reach out with any questions or concerns that are not addressed in this letter or if you would like to tour our venue or schedule a retreat. We wish you every success in providing your retreat participants with a truly satisfying, meaningful, and enjoyable experience. We are eager to assist you in your endeavors and hope to welcome you and your group to Elohee soon.

Sincerely,
Eve E. Cook
Executive Director, Elohee Center Inc.
ecook@elohee.org
www.elohee.org